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Public Assistance Program Delivery Manager (Emergency Management Program Specialist 2)

Public Assistance Program Delivery Manager (Emergency Management Program Specialist 2)

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Job title: Public Assistance Program Delivery Manager (Emergency Management Program Specialist 2)

$4632 – 6227 per month

Company: Washington State

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Job description: DescriptionPublic Assistance Program Delivery Manager
Emergency Management Program Specialist 2
Camp Murray, WA
This recruitment will be utilized to fill multiple vacancies within the Public Assistance section of the Emergency Management Division.The Washington Military Department’s Emergency Management Division is hiring within the Public Assistance and Fire Management Assistance Grant Programs to support disaster recovery efforts related to COVID-19 Pandemic Outbreak – January 2020 – Continuing; Severe Storms, Flooding, Landslides, Mudslides – January 20 – February 10, 2020; and Wildfires and Straight-line Winds – September 1, 2020 through September 19, 2020, Severe Winter Storm, Straight-line Winds, Flooding, Landslides, and Mudslides – December 29, 2020 – January 16, 2021, Severe Winter Storms, Snowstorms, Straight-line Winds, Flooding – December 26, 2021 through January 15, 2022, Flooding and Mudslides – November 13, 2021 through November 15, 2021, Severe Winter Storm, Straight-line Winds, Flooding, Landslides, and Mudslides – November 3, 2022 through November 8, 2022, Wildfires – August 18,2023 through August 25, 2023, Severe Winter Storm, Straight-line Winds, Flooding, Landslides and Mudslides – January 5, 2024 through January 29, 2024, and numerous wildfires.About the Emergency Management Division
The Emergency Management Division (EMD) is part of the Washington Military Department. EMD leads and coordinates mitigation, preparedness, response, and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment, and economy.The state’s Emergency Management Division is a civilian (non-military) division of the Washington Military Department.About the Washington Military Department
Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that’s partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth ChalleNGe Academy – the Washington Military Department seeks to safeguard our way of life and those that call Washington home.To learn more about the Washington Military Department, please visit:In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.DutiesAs a professional coordinator you will assist in the administration and management of the Public Assistance (PA) or Fire Management Assistance Grant (FMAG) Program for federally declared disasters within the State of Washington. Delivery of the program will require you to:

  • Provide professional level grant management, program management, project management, financial management, and technical support to eligible sub-recipients.
  • Monitor project and grant revenues and expenditures of sub-recipient funds.
  • Coordinate the development and maintenance of accounting and auditing spreadsheets, databases, and information systems.
  • Coordinate and assemble assessment for debris removal, emergency measures, and public facility infrastructure damage.
  • Prepare and deliver PA or FMAG Program training seminars, technical workshops, and program outreach presentations.
  • Advise program applicants on program requirements and eligibility rules.
  • Monitor applicants’ projects to ensure they comply with federal/state laws, special conditions, and timelines.
  • Review and assemble project development and financial documentation.
  • Participate in and assemble information on damages and costs following emergencies and hazardous incidents.
  • Serve in an operational capacity in the State Emergency Operations Center and/or Joint Field Office during emergencies and disasters.

*Although the title of this recruitment is Public Assistance Program Delivery Manager, work is performed at the level of a program coordinator. These positions do not manage people or a program. The working title of this position is named to align with the equivalent position titles in the FEMA program model.QualificationsREQUIRED QUALIFICATIONSTwo years of experience as an Emergency Management Program Specialist 1;ORA Bachelor’s degree AND two years of professional level experience in emergency management, financial management (grants, contracting, claims management, budgeting), training/education, public information/affairs, program/project management, environmental analysis/planning, civil/structural engineering, legislative affairs, wildland firefighting, and/or urban planning.Additional qualifying experience will substitute, year for year, for the education requirement. A Master’s degree or Ph.D. will substitute for one year of the experience requirement.ADDITIONAL CONSIDERATIONSExperience:
Many types of work experience will provide the type of professional level experience that can qualify you for one of these positions. The experience list provides examples of the ideal types of background, but this list is not meant to be exclusive. People from diverse backgrounds are encouraged to apply.

  • Customer service, to include experience working in a client-focused environment to solve programs, provide solutions, and communicate effectively.
  • Account management to include maintaining professional relationships, delivering exceptional customer service on a day-to-day basis, and providing a high-level of service delivery.
  • Grant/contract management to include experience in the development, negotiation, implementation, monitoring, and evaluation of grants/contracts for federal, state, local government, or private entities.
  • Project management and/or coordination experience with construction, infrastructure, or public works projects.
  • Public speaking to include teaching, training, and/or presenting to small or medium size groups to teach a skill or relay critical information.

We are seeking candidates with the following attributes:

  • Critical thinking – Ability to accurately interpret and apply policy principles in a variety of situations and contexts.
  • Problem solving – Ability to think outside of the box to resolve complex program issues.
  • Proactive engagement – Consistently makes the effort to maintain communication with applicants (customers), team members and program leadership.
  • Team player – Flexible and willing to pitch-in whatever capacity is necessary to meet shifting program requirements.
  • Self-starter – Works independently with minimal supervision to ensure program and project tasks, objectives, and milestones are met on time.

We are also seeking candidates with the skills and abilities to:

  • Analyze and apply complex and technical material such as federal and state laws; federal Code of Federal Regulations; federal and state directives, regulations, policies, etc.
  • Effectively communicate using clear written and verbal communication skills.
  • Use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access, and SharePoint) to develop complex documents in support of program objectives.

Supplemental InformationCompensation: Wage/salary depends on qualifications or rules of promotion.CONDITIONS OF EMPLOYMENTBackground Investigation: Must successfully complete the appropriate background checks required for employment. Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.Union Shop Provision: This position is represented by Washington Federation of State Employees (WFSE).Driver’s License: * Valid to drive in the State of Washington.

  • Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.

Military Facility: Willingness to work on a Military Controlled Access Installation.Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation. Must meet access requirements / background check which can be found in the ). This includes possession of an Enhanced Driver’s License, or other REAL ID Compliant Identification.
Work Hours: A choice between a Tuesday through Friday (4/10 schedule): Monday through Thursday (4/10 schedule): or Monday through Friday (5/8 schedule). Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 4:00 pm.Telework: This position may be eligible for some telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference. Reporting to the workstation for work activities or participating in-person meetings will be needed.Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.Travel: Occasional statewide travel may be required up to 10% to include overnight stays.Application ProcessIndividuals interested in applying for this position should select the “Apply” button and submit the following: * A current state application profile, and

  • Responses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection), and
  • Cover Letter (no more than two pages), and
  • Resume, and
  • A list of three professional references. Please include at least two past/current supervisors, one peer and subordinate if applicable. For each reference include the following:
  • Name
  • Professional Title
  • Working Relationship
  • Daytime Phone Number
  • Email Address

** A resume will not substitute for completing the “work experience” section of the application.The information provided in your application must support your supplemental questionnaire responses. Responses not supported in your application and those referring to “see resume” or alike, will disqualify you for consideration of employment from this recruitment.This recruitment may be utilized to fill additional EMPS 2 vacancies for an additional 60 days after the recruitment closing date.If you have questions about the application process or this recruitment, please email Mistina Venesky at mistina.venesky@mil.wa.govThe Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: , Call: (253) 512-7389, or 711.

Location: Pierce County, WA – Lakewood, WA

Job date: Thu, 19 Sep 2024 23:03:09 GMT

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