Fiscal Specialist

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Job title: Fiscal Specialist

$55000 – 67000 per year

Company: Arizona State University

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Job description: Department NameSch Engr Matter Trnsprt EnergyJob DescriptionThe School of Engineering for Matter, Transport and Energy (SEMTE) in the Ira A. Fulton Schools of Engineering is seeking a highly self-motivated and dynamic individual for the position of Fiscal Specialist. Under general direction of the Business Operations Manager. This individual will manage and implement daily business and financial operational transactions of SEMTE such as processing financial transactions, preparing and processing budgets, managing school accounts, and managing reconciliations while ensuring adherence with established ASU policies and internal practice as designated by SEMTE.Under general supervision, the incumbent will be responsible for performing a variety of daily administrative and financial functions in a complex academic unit with significant research and instructional emphasis. The successful applicant will maintain effective working relationships with faculty, staff, students and vendors as well as handle confidential and sensitive information, use software applications as it applies to position, be skilled in policy and procedures, manage multiple projects simultaneously, work with short deadlines; communicating, participating and encouraging support of an institution’s sustainability programs; and working collaboratively and effectively with faculty and staff in an environment subject to rapidly changing priorities. We welcome you to lend your broad range of talent, perspectives and experiences to our community of engineering, computing and technology professionals. You will be joining a dynamic Business team who support SEMTE’s goals in building engineers and inspiring innovation.Requisition ID104242BRWorking Environment

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting.
• Visual acuity and manual dexterity are associated with daily use of desktop computer.
• Bending, stooping, reaching and lifting up to 20 pounds.
• Ability to clearly communicate to perform essential duties.
• Ability to work both independently or within a complex structured team.
• Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks.
• Exercises judgment within generally defined practices & policies in selecting methods and techniques for obtaining solutions.
• Interact with a diverse set of national and international students and employees.
• Hybrid Work Arrangement is available after 90 days of employment, and with dean’s office approval.

Minimum QualificationsBachelor’s degree in Business Administration, Accounting, or closely related field AND two (2) years of prior business operations experience; OR,Six (6) years of directly related administrative experience; OR,Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.Category02VP CodeEXEC VP/PROVOSTScope of SearchOpenDesired Qualifications

• Experience in account management.
• Experience and knowledge of P-Card usage, policies and procedures.
• Experience using Adaptive Planning (budgeting) or a financial management system.
• Experience in problem solving, act as a strategic thinker and self-starter: ability to problem solve and apply critical thinking skills.
• Experience being a collaborative thinker: Working independently as well as a member of a team.
• Experience in having an analytical mindset: organizing, collecting, analyzing and reporting a variety of data in written, verbal and electronic formats.
• Experience with Analytics, ASU’s Concur Travel system, ASU’s Workday Financial system.
• Evidence of strong technology skills in systems such as Excel, Google Suite, Adaptive, Workday.
• Experience interpreting and applying ASU policies and procedures.
• Evidence of effective communication skills.
• Experience in working autonomously and within a team.

Close Date13-September-2024Grant Funded PositionThis is not a grant funded position and is not contingent on future grant funding.Full-Time/Part-TimeFull-TimeEssential DutiesBudget:

• Responsible for preparing budgets, forecasts and entering information in budgeting software (i.e. Adaptive Planning).
• Prepare yearly operational and special budgets and forecasts for year end and other entities for decision making.
• Resolve budgetary questions and makes recommendations to remain within budget.

Account Management:

• Manage multiple accounts of diverse funding sources for the school.
• Provide service, support, and improvement opportunities to maximize purchasing capabilities.
• Participate in internal and external audits by responding to requests for presentation of supporting files/documents.

Payroll and Purchasing:

• Manage P-Card monthly reconciliations to include verification in Workday, maintaining financial records and establishing internal controls.
• Process employee taxable reimbursements in Workday and Peoplesoft.
• Process financial documents such as travel requests and expense reports; business related reimbursements, purchases, and payments using the University financial systems (Concur, Workday, Sun RISE) and the Purchasing card.
• Responsible for purchasing tangible goods and ensuring their arrival and delivery through the SEMTE established practice.
• Perform payroll reconciliations and maintain files containing supporting documentation.
• Process payroll redistributions as needed to resolve payroll issues.

Compliance:

• Perform routine and complicated financial transactions and implement internal controls in compliance with applicable policies and procedures.
• Interact and maintain liaison with students, faculty, staff inside and outside of SEMTE, to include community agencies/vendors in facilitating SEMTE and University objectives.
• Implement new, changed, and/or updated ASU Policies and internal SEMTE Practices affecting the Business and Operational activities to ensure ongoing compliance.

Reporting:

• Organize and/or prepare unit administrative and financial reports, analyze, summarize and interpret information for leadership to make informed financial decisions.
• By monitoring accounts, prepare periodic reports to faculty to increase their awareness and options for leveraging their accounts.

Leadership

• Assist the Business Operation Manager with fiscal management and staff supervision.
• Manage and control the school’s daily business operations

Other Tasks:

• May supervise staff or student workers.
• Involvement in learning/training exercises within the organization to build a foundation for all to be successful.

Salary Range$55,000 – $67,000 per year; DOEInstructions to ApplyApplication deadline is 3:00PM Arizona time on the date indicated.Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.Only electronic applications are accepted for this position.IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.Job FamilyFinance & Accounting

Location: Tempe, AZ

Job date: Sun, 01 Sep 2024 01:45:32 GMT

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